OIT Project Selection and Approval Process
Submitted by admin on Thu, 08/16/2012 - 11:26
The Project Request Intake, Prioritization, and Approval process steps for the OIT and Directorate level projects are:
- An idea is documented and submitted to OIT Team as a Project Request by the idea champion. The idea champion provides a description of the idea as well as how the idea would benefit Georgia Tech. The idea is aligned with at least one (and possibly more) of the Institute’s strategic goals. Idea Champion also provides the priority, type of request (Origination of the need), date required along with any risk mitigation, dependency and alternatives considered.
- The OIT Team reviews the idea and determines the feasibility of the idea from a functional and technical perspective. OIT Team works with the functional group and relevant stakeholder on a discovery process to scope the project. As a result of this phase the OIT Team comes up with the discovery findings, determines the scope of the project in detail, formulate a budget estimate (The Total Cost of Ownership), resources needed and determines based on the threshold cost, the reporting level for the project. This information is shared with the Governance Group or Change Management Committee as appropriate for the directorate who in turn would rank the project to facilitate the project prioritization. If the project belongs to OIT or Directorate reporting level then the underlying process flow is followed to get the project approved for execution. If the project belongs to STIC reporting level then the EPMO Project Request Intake, Prioritization, and Approval Process is followed. The EPMO Project approval process can be found at http://epmo.gatech.edu/project-request/
- For the OIT and directorate level projects, the Governance Group or the Change Management Committee reviews the completed project request, the discovery findings along with its supporting documentation and provides information to the OIT Team on the project’s ranking based on the benefits, risks and cost associated with the project. The Governance Group or the Change Management Committee uses the Project Selection Decision Matrix template to provide these rankings.
- The OIT Team reviews the Project Selection Decision Matrix inputs from the Governance or Change Management Committee, consolidates the ranking inputs, computes average, applies weightage to the ranking inputs and determines the next steps for the project request. Based on the above information the OIT Team comes up with Project approval recommendation and timelinethat it shares with the idea champion, Functional Group, impacted stakeholders and the Governance or Change Management Committee.